Fleet Maintenance Contract for Mobile Mechanics

A fleet maintenance contract for a mobile mechanic lists the vehicles, the services and how often, your rates and trip terms, how repairs beyond the schedule get approved, when you get paid, and how either side ends it. Keep it to a page or two. Small fleets sign simple agreements.

Fill in a contract you can print, free

Add the customer, the vehicles, the visits and the price. Print it with signature lines for both sides.

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What goes in it

The vehicles: year, make, model, VIN, plate. Attach a list you can update.

Scheduled services and intervals: oil and filter, inspections, brakes checked at each visit, tires rotated, fluids topped.

Pricing: your labor rate, menu prices for the scheduled services, parts policy, and whether the trip fee is waived for on-site fleet visits.

Repairs outside the schedule: you send an estimate, the fleet manager approves in writing, then you do the work.

Payment terms: due on completion for new accounts, or net terms once they have paid on time for a few months.

Access and scheduling: where the vehicles are, when you can work, who hands you keys.

Term and exit: month to month, either side can end it with notice.

Keep it short

A landscaping company with six trucks will not send a ten-page agreement to a lawyer. One or two pages in plain words gets signed. Your estimate and invoice terms do the heavy lifting on every individual job anyway.

Why fleets are worth the paperwork

Recurring work on a schedule, one person to invoice, vehicles parked in one lot, and no haggling over a brake job because the rate was agreed up front. One decent fleet can replace a dozen one-off driveway calls.

Run the whole job from your phone.

Repair Rocket writes the quote, gets the signature, sends the invoice and takes the payment. Free to start, no card needed.

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Common questions

How do I price a fleet maintenance contract?

Menu prices for the scheduled services at your normal rate, often with the trip fee waived because the vehicles are in one place. Repairs are estimated per job and approved by the fleet manager.

Should I offer net 30 to fleets?

Not at first. Payment on completion until they have paid on time for a few months. Then offer terms if it helps you win more of their work.

Do I need a lawyer for a fleet contract?

A short plain agreement for a small fleet usually does not. Have one looked at before you sign anything the fleet wrote.

How do I find fleets to pitch?

Any business with vans in a lot: landscapers, plumbers, HVAC, cleaning, delivery, property management. Bring insurance proof and a one-page price sheet.